Case Studies

The Problem

A pest control company was missing hundreds of calls a month. After-hours calls went straight to voicemail and most never called back. Daytime overflow during peak season got missed while techs were on jobs. At $300-$800 per job, they were losing thousands of dollars a month in revenue walking to the next company that picked up.

What We Built

A custom artificial intelligence phone system that answers every single call -- 24 hours a day, 7 days a week. It greets the caller, qualifies the job (what kind of pest, how urgent, service address), books the appointment directly onto the owner's calendar, and texts the owner a full summary the moment the call ends. Smart routing sends urgent calls to the right person. It sounds natural, handles interruptions, and never takes a day off.

The Result

• Hundreds of calls per month that were going to voicemail now get answered and booked automatically
• Saving the business thousands of dollars a month in revenue that was previously lost
• The owner gets a text summary of every call with the caller's name, phone, and job details
• Zero calls missed. Zero lost revenue. Zero receptionist salary.

Want the same system for your business? Book a free 15-minute call and we'll show you how it works.

The Problem

A mentorship brand was getting DMs on Instagram from potential clients every day. But the owner couldn't respond fast enough. By the time he replied, the lead was cold. Opportunities were slipping through the cracks constantly.

What We Built

An AI agent that lives inside their Instagram DMs. It responds to every message instantly, has a real conversation, asks the right qualifying questions, and books discovery calls automatically. It knows the brand, the services, the pricing, and the booking link.

The Result

• Every DM gets a response in seconds, not hours
• Leads are qualified before the owner ever touches the conversation
• Discovery calls get booked automatically, 24/7
• The owner focuses on coaching, not chasing DMs

The Problem

A window cleaning company with 5 technicians and 8 employees. The owner was spending 30+ minutes every morning figuring out which tech goes where. Payroll was manual. Onboarding new hires was different every time. The owner was the bottleneck for every operational decision.

What We're Building

Five custom AI skills, delivered one at a time. Each one automates a specific part of the business that was eating up the owner's time.

• Slot Router -- AI reads the real schedule, calculates travel times, recommends optimal slots
• Payroll Assistant -- automated payroll calculations for all employees
• Onboarding Assistant -- standardized new hire flow with documents and checklists
• Recruiting Assistant -- proactive hiring pipeline with screening and scheduling
• Custom skill defined by the owner as needs emerge

The Result

The owner gets hours back every day. Scheduling happens automatically. Payroll runs itself. New hires follow a real process. The business runs whether the owner is there or not.

The Problem

The accounting team was spending hours every day pulling ledger reports manually. By the time the data was ready, the decisions it was supposed to inform were already late. The team was drowning in data entry instead of doing actual analysis.

What We Built

An AI system that generates ledger reports instantly. Same data, same accuracy, a fraction of the time. The accountants went from spending hours compiling reports to having them ready on demand.

The Result

• Reports that took hours now take seconds
• Accounting team freed up for actual analysis and strategy
• Data is available immediately when decisions need to be made
• Multiple hours saved every single day

The Problem

We practice what we preach. As a small team building AI for other businesses, we needed our own operations to run efficiently. Marketing, CRM management, workflow monitoring, client proposals, and weekly reviews were all taking time away from actually building for clients.

What We Built

Five AI agents that run core parts of our own business. Each one has a specific role, runs on a schedule, and reports back with what it did.

• COO agent -- runs weekly reviews, coordinates across all departments
• Marketing agent -- manages ad campaigns, posts organic content, tracks performance
• CRM manager -- keeps the sales pipeline clean, flags stale leads, updates client records
• Developer agent -- monitors all n8n workflows, catches errors before they become problems
• Solutions architect -- generates custom questionnaires, analyzes prospects, drafts proposals

The Result

Our company runs 24/7 even when we're not working. Workflows get monitored overnight. Leads get tracked automatically. Marketing posts go out on schedule. We spend our time building for clients instead of managing ourselves.

If we trust AI to run our own business, we can build something that works for yours.